Screen resumes and send follow-up emails automatically with AI

Reads resumes as they come in, scores each candidate, and sends the right accept or reject email automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Sequence (1) · Exclusive Choice (4)

flowchart TD trig>"resume submitted via form"]:::trig s0["extract resume content"]:::task s1["score candidate against requirements"]:::task trig --> s0 s0 --> s1 gx{"× score above threshold"}:::gate s1 --> gx p00["log candidate as accepted"]:::task gx -->|"accepted"| p00 p01["send interview invite email"]:::task p00 --> p01 p10["log candidate as rejected"]:::task gx -->|"rejected"| p10 p11["send rejection email"]:::task p10 --> p11 p01 --> out p11 --> out out[/"candidate scored and notified same day"/]:::out pay{{"faster consistent hiring decisions"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationDocument Processing & OCRSpreadsheet & Database OpsSurvey & Feedback
Connects
OpenAIGoogle SheetsGmail

The problem it solves

Reviewing every resume against your role's requirements takes time you don't have when you're hiring for more than one position at once. Candidates wait days for a response because manual screening is slow, and good ones can lose interest or take another offer. You want fast, consistent screening and a reply that goes out the same day.

Who it fits

Hiring managers and recruiting teams handling a steady stream of resume applications.

How it works

  1. A candidate submits their resume through a form
  2. The resume content is extracted and sent to AI for evaluation
  3. AI scores the candidate against your role's requirements and soft-skill questions
  4. Candidates above your threshold are logged as accepted with an interview invite emailed via Gmail
  5. Candidates below your threshold are logged as rejected with a rejection email
What you get

Candidates sorted before you review them

You get every resume scored against your role and an accept or reject email sent out automatically.

What you get

A scored, logged candidate record in Google Sheets and an automatic accept or reject email in Gmail.

What you need

An OpenAI API key, a Google Sheets account, and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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