Transcribe, summarize, and deliver lecture recordings by WhatsApp

Turns an uploaded lecture recording into a translated summary and sends it to every attendee on WhatsApp.

How the work actually flows

A straight line. Runs once per each registered attendee; a person has to approve before it continues.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig>"new recording uploaded"]:::trig s0["transcribe lecture audio"]:::svc s1["ai writes structured summary"]:::task s2[["send pdf summary to attendees"]]:::mi trig --> s0 s0 --> s1 hg(("reviewer approves by email")):::human s1 --> hg hg -->|"approved"| s2 hg -. "sent back" .-> s1 out[/"branded summary delivered to attendees"/]:::out pay{{"timely multilingual recap without manual work"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemA personResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Voice & PhoneCRM & Sales PipelineEmail AutomationTranslation & LocalizationSpreadsheet & Database OpsFile & Cloud Storage
Connects
Google DriveAssemblyAIOpenAIWhatsAppGmailGoogle Sheets

The problem it solves

Getting a lecture or event recording turned into a shareable summary for attendees usually means someone spending hours transcribing, translating, and writing it up by hand. By the time it's ready, most people have moved on and never see it.

Who it fits

Organizations running recurring lectures or events for a multilingual audience.

How it works

  1. Triggers when a new recording is uploaded to Google Drive
  2. Transcribes the audio in Arabic, English, or Urdu
  3. AI writes a structured summary of the lecture
  4. A reviewer approves the summary by email before it goes out
  5. Sends the finished summary as a branded PDF to every attendee on WhatsApp
What you get

Lecture summaries approved and delivered by WhatsApp

Every lecture recording gets transcribed, summarized, and sent out on WhatsApp to your whole audience in their own language.

What you get

A branded PDF summary delivered to every registered attendee, plus an attendance log.

What you need

A Google Drive account, an AssemblyAI account, an OpenAI API key, and a WhatsApp business API account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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