Turn employee questions into a ready HR meeting agenda

Collects employee questions, groups the duplicates with AI, and schedules the monthly Q&A meeting for you.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"employee submits question"]:::trig s0[("store question automatically")]:::store s1(("hr selects date range")):::human s2["ai groups similar questions"]:::task s3["ai writes meeting script"]:::task s4["schedule calendar event with video link"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 s3 --> s4 out[/"ready script and scheduled meeting"/]:::out pay{{"saves hr prep time monthly"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA personA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsDocument Processing & OCRSurvey & FeedbackScheduling & Calendar
Connects
Google CalendarOpenAIMySQL

The problem it solves

Every month you gather the same kinds of questions from employees, but sorting through duplicates and figuring out what to cover eats into your prep time. Scheduling the actual meeting and building an agenda from scratch adds even more to your plate.

Who it fits

HR teams and managers who run recurring employee Q&A or town hall meetings.

How it works

  1. Employees submit questions through a simple form
  2. Each question is stored automatically
  3. When HR picks a date range, AI groups similar questions and removes duplicates
  4. AI writes a meeting script covering the grouped topics
  5. A calendar event with a video link is created for the last Friday of the month, and the script is delivered as a downloadable file
What you get

Meeting agendas drafted from real employee questions

Employee questions get collected, grouped, and turned into a ready meeting script, with the event scheduled on your calendar automatically.

What you get

A ready-to-use meeting script and a scheduled calendar event with a video meeting link.

What you need

A database to store submissions, a Google Calendar account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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