Automatically block focus time on your busiest calendar days

Checks your week's meetings each day and blocks off leftover work hours as protected focus time.

How the work actually flows

It branches. Exactly one path is taken; runs once per each day of the week.

Pattern: Exclusive Choice (4) · Multiple Instances without Synchronization (12)

flowchart TD trig(["each morning before workday"]):::trigtime s0["Check calendar for the week"]:::task s1[["Total booked hours per day"]]:::mi trig --> s0 s0 -->|"one per each day of the week"| s1 gx{"× day exceeds six hours booked"}:::gate s1 --> gx p00["Block remaining hours as focus time"]:::task gx -->|"over 6 hours booked"| p00 p10["Leave day unchanged"]:::task gx -->|"under 6 hours booked"| p10 p00 --> out p10 --> out out[/"Protected focus time blocks"/]:::out pay{{"Guaranteed time for deep work"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Scheduling & Calendar
Connects
Google Calendar

The problem it solves

Your calendar fills up with back-to-back meetings and there's never a clear block of time left to actually get work done. You end up doing focused work late at night or squeezing it in around everything else.

Who it fits

Professionals and managers with heavy meeting schedules who need protected time for deep work.

How it works

  1. Each day before your workday starts, the system checks your Google Calendar for the week
  2. It totals up how many hours are already booked for each day
  3. If a day has more than 6 hours booked, it blocks off the remaining work hours
  4. The blocked time appears as a focus time event that others can see and won't book over
What you get

Heavy meeting days that still leave room to think

On your busiest meeting days, the remaining hours on your calendar are automatically protected as focus time that others can see and respect.

What you get

A calendar automatically protected with focus time whenever your day gets too full of meetings.

What you need

A Google Workspace account with Calendar access.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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