Download a batch of files from Google Drive listed in a spreadsheet

Reads a list of file links from a spreadsheet and automatically downloads and saves each file for you.

How the work actually flows

A straight line. Runs once per each row in spreadsheet.

Pattern: Multiple Instances without Synchronization (12)

flowchart TD trig(("user starts with spreadsheet ready")):::human s0[("read spreadsheet rows")]:::store s1[["validate row link and name"]]:::mi s2["convert link and download file"]:::svc s3[("save file to folder")]:::store trig --> s0 s0 -->|"one per each row in spreadsheet"| s1 s1 --> s2 s2 --> s3 out[/"folder of downloaded files"/]:::out pay{{"no more manual file downloading"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
An outside serviceRuns once per itemA personA record or sheetResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Document Processing & OCRSpreadsheet & Database OpsFile & Cloud Storage
Connects
Google SheetsGoogle Drive

The problem it solves

You have a spreadsheet full of file links and the only way to get the actual files is clicking each one and saving it by hand. When there are dozens of rows, that afternoon disappears fast. Files end up saved in inconsistent places with inconsistent names.

Who it fits

Operations, data, or admin teams who regularly need to pull batches of files referenced in a spreadsheet.

How it works

  1. You start the process with your spreadsheet of file names and links ready
  2. The automation reads each row and checks it has a valid name and link
  3. It converts each link into a direct download and retrieves the file
  4. Each file is saved to a folder using the name from the spreadsheet
What you get

Files saved automatically to your folder

You get every file listed in your spreadsheet downloaded and saved into a folder with the right name, ready whenever you need to use them.

What you get

A folder of downloaded files, each named and saved automatically from your spreadsheet list.

What you need

A Google account with access to the spreadsheet and Drive files, and storage space to save the downloads.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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