Screen and score job applicants automatically from Gmail to Airtable

Reads incoming resumes in Gmail, scores each applicant against the job requirements with AI, and logs the results in Airtable.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"resume email arrives"]:::trig s0["extract job code and resume text"]:::task s1["ai extracts applicant details"]:::svc s2[("look up matching job listing")]:::store s3["ai scores applicant against requirements"]:::svc s4[("log score to airtable")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 s3 --> s4 out[/"airtable record with applicant score"/]:::out pay{{"consistent automatic resume screening"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationDocument Processing & OCRSpreadsheet & Database Ops
Connects
GmailGoogle GeminiAirtable

The problem it solves

Every resume that lands in your inbox needs to be opened, read, and compared against the job requirements, and that adds up fast when you're hiring for more than one role. It's easy to lose track of who applied for what, or to miss a strong candidate buried in a long list.

Who it fits

Hiring managers and small teams who receive job applications by email and want them screened consistently.

How it works

  1. A new email with a resume attachment arrives in a labeled Gmail folder
  2. The job code is pulled from the subject line and the resume text is extracted
  3. AI reads the resume and pulls out name, email, experience, and skills
  4. The matching job listing is looked up in Airtable
  5. AI scores the applicant against the job requirements and logs the result in Airtable
What you get

Resumes pre-scored against your job posting

Every resume that lands in your inbox gets read, scored, and logged for you automatically.

What you get

An Airtable record for each applicant with their score and a short AI explanation of the score.

What you need

A Gmail account, a Google Gemini account, and an Airtable base.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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