Forward Chatwoot support messages to WhatsApp with media

Every message your support team sends in the helpdesk gets forwarded to the customer's WhatsApp, including photos and files.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5) · Transient Trigger (23)

flowchart TD trig>"agent sends helpdesk message"]:::trig s0["check message type"]:::task s1["customer receives message"]:::svc trig --> s0 gx{"× text or media message"}:::gate s0 --> gx p00["send text directly"]:::task gx -->|"text message"| p00 p10["match format and forward"]:::task gx -->|"media file"| p10 jn{"○ message delivered"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"message mirrored on whatsapp"/]:::out pay{{"seamless customer replies"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Voice & PhoneMessaging & Notifications
Connects
ChatwootWhatsAppEvolution API

The problem it solves

When your support team replies inside the helpdesk, customers on WhatsApp don't see it unless someone manually copies and resends the message. Photos, voice notes, and documents are especially easy to lose in the shuffle. That gap slows down replies and makes the conversation feel disjointed to the customer.

Who it fits

Customer support and help desk teams that manage conversations in a helpdesk tool but talk to customers over WhatsApp.

How it works

  1. A new message is sent from an agent inside the helpdesk
  2. The system checks whether it's a text message or a media file
  3. Text messages are sent straight through to the customer's WhatsApp
  4. Media files like images, videos, and documents are matched to the right format and forwarded
  5. The customer receives the message on WhatsApp exactly as the agent sent it
What you get

Support replies that show up wherever the customer is

Your support team's replies and files reach the customer on WhatsApp exactly as they were sent from the helpdesk.

What you get

A WhatsApp message that mirrors what the agent wrote in the helpdesk, including any attached media.

What you need

A Chatwoot helpdesk account and a WhatsApp Business API connection through Evolution API.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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