Screen and shortlist resumes automatically with AI

The system reads resumes from Google Drive, checks them against your hiring criteria, and logs matches in Google Sheets.

How the work actually flows

A straight line. Runs once per resume file.

Pattern: Sequence (1) ยท Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig[\"new resumes appear in folder"\]:::trigdata s0[["download resume text"]]:::mi s1["compare against criteria"]:::task s2[("log matches to sheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 out[/"shortlist of matching candidates"/]:::out pay{{"saves hours screening resumes manually"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Document Processing & OCRSpreadsheet & Database OpsFile & Cloud Storage
Connects
Google DriveGoogle Sheets

The problem it solves

You have a stack of resumes piling up in a shared folder and no time to read them all. Sorting candidates by hand means good applicants slip through while you're buried in unrelated work.

Who it fits

A hiring manager or small business owner who receives a high volume of resumes for open roles.

How it works

  1. New resumes appear in a shared Google Drive folder
  2. The system downloads and reads the text from each file
  3. AI compares each resume against your hiring criteria from a Google Sheet
  4. Matching candidates and analysis are added to a results sheet
What you get

Shortlisted resumes ready for your review

Resumes land in your Google Drive folder and come back matched against your hiring criteria, ready for you to review.

What you get

A results sheet listing which candidates match your hiring criteria and why.

What you need

A Google Workspace account and access to an AI language model.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Read invoices from Gmail and log them to Google Sheets automatically

Pulls invoice attachments out of your inbox, reads the details with AI, and records them in a spreadsheet.

Advanced

Turn receipt photos into itemized Google Sheets rows

Drop a receipt into Google Drive and get every item, price, and tax broken out in a spreadsheet.

Advanced

Find matching jobs and generate a tailored resume automatically

Scans job boards daily and writes a tailored resume and cover letter for every strong match it finds.

Advanced

Turn photographed invoices into structured data in Google Sheets

Upload a photo of an invoice and get the date, vendor, and amount extracted straight into a spreadsheet.

Advanced
Back to the AI Playbook