Issue verified digital trial passes with QR codes automatically

Verifies a new sign-up's email, then generates and emails a branded PDF trial pass with a photo and QR code.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new trial signup submitted"]:::trig s0["verify email is real"]:::task s1["generate pass id and qr code"]:::task s2["build branded pdf pass"]:::task s3[("email pass and log")]:::store trig --> s0 s1 --> s2 s2 --> s3 gx{"× is email valid"}:::gate s0 --> gx p00["continue signup process"]:::task gx -->|"valid email"| p00 p10["reject signup"]:::task gx -->|"disposable email"| p10 p00 --> s1 p10 --> s1 out[/"branded pdf pass emailed and logged"/]:::out pay{{"instant verified passes no staff time"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationDocument Processing & OCRSpreadsheet & Database OpsAPI & Webhook IntegrationHR & Recruiting
Connects
GmailGoogle Sheets
Featured in

The problem it solves

Handing out trial passes by hand means printing, checking IDs, and hoping people don't sign up with a fake email just to get a freebie. It also means staff time spent on something that should be instant.

Who it fits

Gyms, studios, and membership-based businesses that offer trial access to new visitors.

How it works

  1. Someone signs up with their name, email, and photo
  2. The system verifies the email is real, not disposable
  3. It creates a unique pass ID and QR code for check-in
  4. It builds a branded pass with the photo and validity dates, then converts it to a PDF
  5. The pass is emailed to the new member and logged in a spreadsheet
What you get

Trial visitors who receive a digital pass

You get every new trial visitor verified and sent a branded digital pass with a photo and QR code the moment they sign up.

What you get

A branded PDF trial pass with photo and QR code, delivered by email and logged in a spreadsheet.

What you need

An email verification service, a PDF and image generation service, a Gmail account, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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