Screen job applicants automatically and reply within minutes

Reads every resume that comes in, scores the candidate with AI, and sends the right email automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"candidate submits application"]:::trig s0["extract resume text"]:::task s1["AI scores candidate"]:::svc s2["send personalized email"]:::task s3[("update candidate status")]:::store trig --> s0 s0 --> s1 s2 --> s3 gx{"× how strong is the score"}:::gate s1 --> gx p00["send interview invite"]:::task gx -->|"top candidate"| p00 p01["prepare HR briefing"]:::task p00 --> p01 p10["send status update"]:::task gx -->|"average candidate"| p10 p20["send rejection"]:::task gx -->|"weak candidate"| p20 jn{"○ email sent"}:::gate p01 --> jn p10 --> jn p20 --> jn jn --> s2 out[/"every candidate emailed automatically"/]:::out pay{{"faster, consistent candidate screening"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationHR & Recruiting
Connects
JotformLlamaCloudOpenAIGmail

The problem it solves

When applications pile up, you end up skimming resumes late at night just to keep candidates from waiting too long for a reply, and strong applicants can slip through the cracks. Every hire also gets judged a little differently depending on who reviewed their resume that day.

Who it fits

HR teams, recruiters or hiring managers dealing with a high volume of job applications.

How it works

  1. A candidate submits an application with a resume through your job form
  2. The resume PDF is downloaded and its text is extracted
  3. AI reviews the resume and cover letter and scores the candidate
  4. Candidates are routed to interview invitations, status updates, or a rejection based on their score
  5. A personalized email goes out automatically, and a briefing is prepared for top candidates
What you get

Candidates sorted before anyone reads a resume

Score every incoming resume automatically and send the right response the moment it comes in.

What you get

An automatic, personalized email response to every candidate, plus an HR briefing on top applicants.

What you need

A Jotform account, a LlamaCloud API key, an OpenAI API key and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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