Automatically detect and log phishing emails for your team

Every incoming email is screened for phishing red flags by AI, and suspicious ones are automatically turned into a ticket.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new email arrives"]:::trig s0["gather email content and screenshot"]:::task s1["review email for phishing signs"]:::svc s2["create ticket for suspicious email"]:::task trig --> s0 s0 --> s1 gx{"× is email suspicious"}:::gate s1 --> gx p00["create jira ticket"]:::task gx -->|"suspicious email"| p00 p10["no action taken"]:::task gx -->|"clean email"| p10 p00 --> s2 p10 --> s2 out[/"ticket created for suspicious emails"/]:::out pay{{"catches phishing without manual review"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationReporting & AnalyticsProject & Task Management
Connects
GmailMicrosoft OutlookOpenAIJira

The problem it solves

Every phishing email that slips through means someone on your team has to notice it, forward it, and hope IT looks at it in time. Manually reviewing and reporting suspicious emails is slow, and a missed one can lead to a real breach.

Who it fits

IT teams, security professionals, and managed service providers who need to catch phishing attempts without reviewing every email by hand.

How it works

  1. A new email arrives in Gmail or Outlook
  2. The system pulls the email's content, headers, and a screenshot of how it looks
  3. ChatGPT reviews it for phishing indicators
  4. If it looks suspicious, a detailed ticket is created in Jira with the screenshot attached
What you get

Phishing attempts caught before anyone clicks

You get every suspicious email automatically screened and turned into a ticket for your security team to review.

What you get

A Jira ticket documenting each suspicious email, ready for the security team to review.

What you need

A Gmail or Microsoft Outlook account, an OpenAI API key, an HTML screenshot service, and a Jira account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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