Send AI-personalized candidate follow-ups via WhatsApp and Gmail

New candidates automatically get three personalized check-in messages over their first week, so nobody ghosts your process.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"new candidate added"]:::trig s0["AI drafts three messages"]:::task s1["send day one message"]:::svc s2["send day three message"]:::svc s3["send day seven message"]:::svc trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"week-long candidate sequence sent"/]:::out pay{{"candidates stay engaged automatically"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationMessaging & NotificationsScheduling & CalendarHR & Recruiting
Connects
GmailWhatsAppOpenAI
Featured in

The problem it solves

Candidates often go quiet after applying because nobody has time to check in with each one personally. Losing good candidates to silence hurts your hiring pipeline and your employer brand.

Who it fits

Recruiting teams and HR staff who want to keep candidates engaged after they apply.

How it works

  1. A new candidate is added to your applicant tracking system
  2. AI writes three personalized messages for day one, day three, and day seven
  3. The day one message is sent immediately by email and chat
  4. The system waits and sends the day three message automatically
  5. It waits again and sends the final day seven message to close the sequence
What you get

Candidates who stay engaged through their first week

New candidates receive a personalized check-in sequence over their first week so nobody falls out of touch.

What you get

A scheduled sequence of personalized candidate messages sent automatically over one week.

What you need

An applicant tracking system with webhook access, a Gmail account, an OpenAI API key, and a WhatsApp messaging account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Handle customer questions and bookings over WhatsApp with AI

Customers message you on WhatsApp and the AI answers questions, books meetings, and sends follow-up emails.

Advanced

Automatically track competitor pricing, hiring, and news daily

Every day, AI scans competitor sites and turns pricing, hiring, and news changes into a simple report.

Advanced

Get an AI-written meeting brief on attendees before every call

Checks your calendar hourly and sends a WhatsApp brief on each meeting's attendees before it starts.

Advanced

Answer clinic patient messages and bookings on WhatsApp

Answers patient questions and books appointments on WhatsApp automatically, escalating to staff when needed.

Advanced
Back to the AI Playbook