Match support tickets to answers in your documentation

Checks each support ticket against your product documentation and flags which ones can be resolved right away.

How the work actually flows

It branches. Exactly one path is taken; runs once per each support ticket.

Pattern: Multiple Instances without Synchronization (12) · Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig[\"batch of open tickets"\]:::trigdata s0["read product documentation"]:::task s1[["check each ticket against docs"]]:::mi s2[("deliver report and spreadsheet")]:::store trig --> s0 s0 -->|"one per each support ticket"| s1 gx{"× does documentation answer ticket"}:::gate s1 --> gx p00["mark resolvable with answer"]:::task gx -->|"resolvable"| p00 p10["flag for escalation"]:::task gx -->|"needs escalation"| p10 jn{"○ combine results"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"tickets sorted resolvable or escalated"/]:::out pay{{"less manual doc searching per ticket"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Starter

A small build with a couple of connected tools.

Business functions
Spreadsheet & Database OpsCustomer Support & Ticketing
Connects
Google DocsGoogle Sheets

The problem it solves

Your support queue keeps growing, and every ticket takes a manual search through the help docs to see if the answer already exists, or if it needs to go to a person.

Who it fits

Support teams handling a high volume of tickets against an existing knowledge base.

How it works

  1. Starts from a batch of open support tickets
  2. Reads through your product documentation
  3. Checks each ticket against the docs for a matching answer
  4. Marks tickets as resolvable with the answer and source page, or flags them for escalation
  5. Delivers a report and spreadsheet of results
What you get

Tickets flagged with an answer ready

You get a spreadsheet showing which tickets already have an answer in your docs and which ones need a person.

What you get

A spreadsheet and report splitting tickets into resolvable, with answers and doc references, and ones needing escalation.

What you need

A Google Workspace account and access to your product documentation.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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