Turn meeting transcripts into booked follow-up meetings

AI reads your meeting transcripts, decides if a follow-up is needed, and books it on your calendar automatically.

How the work actually flows

It branches. Exactly one path is taken; runs once per each online meeting held.

Pattern: Exclusive Choice (4) · Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig(["scheduled calendar check"]):::trigtime s0[["fetch meeting transcript"]]:::mi s1["summarize meeting discussion"]:::task s2["decide if followup needed"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"× is a followup needed"}:::gate s2 --> gx p00["book meeting with attendees"]:::task gx -->|"followup needed"| p00 p10["no action taken"]:::task gx -->|"no followup needed"| p10 p00 --> out p10 --> out out[/"followup meetings booked automatically"/]:::out pay{{"no followups fall through the cracks"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsVoice & PhoneDocument Processing & OCRScheduling & CalendarFile & Cloud Storage
Connects
Google CalendarOpenAI

The problem it solves

After a client or team call, you know a follow-up meeting is needed, but finding a time, checking everyone's availability, and sending the invite always gets pushed to later. Sometimes it never happens and the thread goes cold.

Who it fits

A consultant, salesperson, or team lead who holds a lot of client or team video calls and doesn't want follow-ups to fall through the cracks.

How it works

  1. The system checks your calendar for meetings that were held online
  2. It fetches the recorded transcript for each meeting
  3. AI reads the transcript and summarizes what was discussed
  4. AI decides whether a follow-up meeting is needed
  5. If one is needed, it books the meeting on your calendar with the right attendees
What you get

Follow-up meetings booked after calls that need one

After every online meeting, AI reviews the transcript and books a follow-up on your calendar with the right people when needed.

What you get

A calendar automatically updated with any follow-up meetings your past calls required.

What you need

A Google Calendar account with transcript access and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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