Screen job applicants automatically with AI resume and fit analysis

Reads every resume that comes in, scores how well each candidate fits the role, and notifies your team and the applicant.

How the work actually flows

It branches. Exactly one path is taken; a person has to approve before it continues.

Pattern: Exclusive Choice (4)

flowchart TD trig>"candidate submits resume"]:::trig s0["extract resume content"]:::task s1["score candidate fit"]:::svc s2[("log results to spreadsheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 hg(("hiring team review")):::human s2 --> hg hg -->|"approved"| out hg -. "sent back" .-> s2 gx{"× candidate approved or rejected"}:::gate s2 --> gx p00["send shortlist email"]:::task gx -->|"approved"| p00 p10["send rejection email"]:::task gx -->|"rejected"| p10 p00 --> out p10 --> out out[/"candidates scored and notified"/]:::out pay{{"stop hand-screening every resume"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA personA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationDocument Processing & OCRSpreadsheet & Database OpsSurvey & FeedbackFile & Cloud StorageHR & Recruiting
Connects
Google DriveGoogle SheetsOpenAI

The problem it solves

You get a flood of resumes for every open role and cannot read them all closely. Good candidates slip through the cracks while you spend hours doing the first pass of screening by hand.

Who it fits

HR teams, recruiters, and hiring managers handling a steady stream of applications.

How it works

  1. A candidate submits their resume through an online form
  2. The resume is saved and its content is extracted and summarized by AI
  3. AI compares the candidate against the job description and scores their fit
  4. Results are logged in a shared spreadsheet for the hiring team to review
  5. Approved or rejected candidates automatically receive a follow-up email
What you get

Candidates ranked before you open a resume

Every applicant gets scored against the job so your hiring team knows where to look first.

What you get

A scored, organized record of every applicant plus automatic shortlisting or rejection emails.

What you need

A Google Workspace account for Drive and Sheets, an OpenAI API key, and an email sending account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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